A purchase order or order note is a type of commercial document issued by a buyer to detail and record the merchandise requested from a specific supplier. Usually an original is made, which is sent to the supplier of the desired goods or services, and a copy that remains in the buyer’s files.
The usual content of a purchase order generally includes the following information:
- Name and tax identification of the buyer.
- Name and tax identification of the seller.
- Place and date of issue.
- Description and amount of the purchase.
- Fixed price and payment method.
- Delivery time.
- Other elements that are considered necessary.
Purchase order examples
- PURCHASE ORDER # 0001
Supplier: Macondo Timber Company.
Home: Av. Independencia, 1903. Macondo, Colombia.
Telephone: 4560-3277
Attention: Mr. Gabriel García
Purchase description: Wooden tables in the shape of a butterfly.
Quantity: 100 units.
Unit price: 300 pesos.
Total price: 30,000 pesos (+ VAT 9%).
Total to pay: 32,700 pesos.
Delivery time: 30 days.
Authorized by: Pedro Paramo
Comala Furniture Store
[firma y fecha de emisión]
- PURCHASE ORDER # 1234
Serve this as proof of purchase to [nombre del proveedor], living in [domicilio del proveedor] and registered under the tax number [identificación fiscal del proveedor], of the following articles:
[Descripción de la compra]
[Cantidad de la compra]
[Precio unitario]
[Desglose del total a pagar con impuestos y/o condiciones de pago]
Which must be delivered to [nombre del comprador], living in [domicilio fiscal del comprador] and with tax registration [identificación fiscal del comprador], in a period of no less than [tiempo de entrega estipulado].
Order issued in [lugar] on date [fecha de emisión] and in full agreement of the parties.
[firmas autorizadas de comprador y vendedor]
Purchase order templates
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Model 2:
Model 3:
