We are used to sending our correspondence by email. However, many times it is necessary to send some documents by traditional mail. For this it is important to take into account a series of precautions and definitions:
- Chosen envelope size: Except for telegrams, so-called “letter documents” and postcards, all other documents sent by post must be in an envelope. If you are sending an important, multi-page document, such as a contract, it is preferable to choose an envelope the size of the printed sheet (usually C4, 229 mm x 324 mm) to avoid folding the paper. If it is an informal letter or a single paper, you can choose a smaller envelope and fold the paper, one or two times maximum (DL size, 220mm x 110mm) (C4 and DL sizes are standardized ISO formats. ) The envelope can be simple (it is necessary to add glue to close it), gummed (it has a glue that must be moistened) or self-adhesive (it has a glue covered by a protector).
- Sender: It is the person who sent the letter.
- Addressee: It is the person, company or institution that receives the letter.
- Stamp, stamp or postage stamp: Letters cannot be sent without having paid the corresponding amount. Before depositing it in the mailbox, it is important to check with the post office.
Parts of a letter envelope
On small envelopes (DL or smaller), the recipient’s information can be written on the front (the part of the envelope that is not divided) and the sender’s information on the back, that is, where the envelope seal is.
Adressee details: Approximately in the center of the envelope.
Sender details: In the top left-hand corner.
Stamp: Always leave a sector on the left side of the envelope for mail (postage, stamp or stamp).
In each country there are some small differences on how to write the data, both for the sender and the recipient. However, the general format is the same:
Name and surname
Company or institution (when necessary)
Street and number / number and street (depending on the country) Office or apartment number (when necessary)
Zip Code, City / Town, Zip Code
Province / State
Country (when shipped from another country)
Examples of filling letter envelopes
Mr. John Huston
20 Chester Lane
Intrumentos Ibericos SA
Calle Mayor, 50, Bajo
02500 Tobarra – Albacete
Robert Bosch Spain, SA
c / Hermanos García Noblejas, 23
Rua do Salitre, 1
1269 – 052 Lisbon
Bus Station Birmingham
Taguspark, Qualidade Buildings, Block B3
Rua Professor Dr. Aníbal Cavaco Silva
2740 – 120 Porto Salvo
Diagonal 25 G # 95 to 55
Mrs. Rocío González
Bocagrande Executive Center Building
Office 1103 Carrera 3, No. 8 – 129
Avenida 17 No. 65B – 95
M. André Dupont
Rue Allemand 15